Re: Client Information Packet
In this packet you will find useful information pertaining to your endeavor of purchasing and processing tax liens in the State of West Virginia. You may wish to retain this information in your records for further instruction and information as you move forward with this process. We thank you for choosing us to assist you and would like you to know exactly what to expect from us and the process in general.
The purchase of tax liens is a risky business. There are liabilities involved with problem properties and there are no guarantees of existence or condition. Additionally, under West Virginia code 11a, article 4, the original owners of the property have three (3) years beyond the date a deed is issued to a tax lien purchaser (perhaps longer in certain instances), to file action to set aside said deed, thus: marketable title issues may exist. For example, obtaining financing from a Bank in relation to a tax sale property is impossible for at least three years, sometimes longer.
The research we conduct is to determine those persons associated with the property that must be served with notice that a tax lien was sold on said property. This includes persons or entities with liens against the property or ownership (including partial interests) of the property. Our limited title research does not in any way; determine the existence of the property, whether mineral rights are associated with the property, determine double/dual assessments, or determine the location of the property. Our research is obtained from the documents of record in the County Clerks’ Office.
We require copies of the Certificates of Sale you were provided with at the Sheriffs’ Tax Sale by January 5 of the year following the sale you attended. These are proof of your purchase and contain the information necessary to begin our search. A preliminary title search is completed by January 15.
We need to hear from you if any of the following occurs:
- Your contact information changes in any way
- You have purchased in Wood, Grant or Kanawha County and you received a Notice of Redemption from said County
The quickest and most effective way to report any of the above is via email at firstname.lastname@example.org. (We can also be reached at 304.200.2049 via phone and 304.200.2094 via facsimile.)
Throughout the year, as your tax liens are redeemed, this office must be notified of those redemptions as quickly as possible after you receive notice from the Sheriff so that title verification can be submitted in a timely manner (must be received by the Sheriff within 30 days). The Verification of title is completed with the most current information up to the date of redemption.
On September 1st, the final title will be performed and your reports prepared. Your reports will be mailed to you before October 1st in most cases. Upon receipt, you will need to write a check for each one made payable to the West Virginia State Auditor. Reference the Certificate of Sale number on each check and mail the complete package to:
West Virginia State Auditors’ Office
County Collections Division
1900 Kanawha Blvd. East
Building 1, Suite W-118
Charleston, WV 25305
*** If you have not received your reports by October 20th, you should call this office immediately to inquire about the status of them.
Before submitting your reports to the State Auditor, you will want to look them over for mistakes and decide how you want the property interest holders served. The notice to redeem form provides four choices of methods of service for each address (shown here):
☐Certified Mail ☐Certified & Regular Mail ☐Publication ☐Personal Service ☐Secretary of State
The “Certified and Regular Mail” box will already be checked for each address as this is the minimum method of service we recommend. We highly recommend that you also check the “Publication” box for every address, and the “Secretary of State” box for all businesses. You are not required to do this by law, but doing so could benefit you if problems arise later. If you wish us to check these boxes while preparing your reports you need only let us know by August 31st.
The Notice to Redeem fees in which you will be submitting with each report is determined on your methods of service and will be pre-calculated and made part of each report before it is sent to you. If you decide to choose additional methods, the “NTR” calculator found at www.wvsao.gov is accessible 24 hours a day, seven days a week. Go to the above-mentioned website, choose the “Land/County Collections” tab and then “NTR Calculate Cost”. Enter the number of addresses for each applicable category and if publicizing, choose the county in which you are working and then choose “calculate”. This will give you the amount to send with your report.
Once your reports are submitted to the State Auditor, you will need to watch your mail for additional information or requests from their office. One such example would be a request for personal process service. All requests from the State Auditors’ Office will have a deadline. You will only be given so many days to complete and return each request. If they do not receive the information back within the specified time allotted, your investment could be forfeited. If you need assistance with further requests from the State Auditor, additional charges from this office will apply.
The Auditor may, at any time, implement new requirements and regulations upon lien purchasers and the notification process. If so, you will be notified of these changes in writing by the State Auditor. As a tax lien purchaser, you are subject to the constant changing rules and regulations . We will try to keep you apprised but our work is subject to such changes; of which, we have no control over. If such requirements or changes to the process are made, additional fees will apply.
In or around March, the State Auditor sends out deed invoices. You will receive an invoice requesting you submit funds to record your deed. These fees should be submitted upon receipt if you intend to take deed on the property. Failing to meet the deadline will result in the forfeiture of your investment.
Because the process is lengthy, by the time you take deed on a property, the previous year’s taxes will already be delinquent. The very first thing you want to do when you receive your deed is to contact the Sheriffs’ Tax Office to pay the previous year’s taxes.
Please note: the next section is our “Statement of Services”. You will need to read, “sign” and submit the completed form as quickly as possible. If you have any questions, please use our contact page. We hope you find this information helpful and will retain it for further reference as you go along your journey. After the Statement of Services section below, we have also included some Frequently Asked Questions for your convenience.
PLEASE SUBMIT THE FOLLOWING FORM WITH PAYMENT IMMEDIATELY FOR US TO BEGIN SERVICE. (Statement of Services)